Onboarding / Contracts System for Higher Education

Create Customized Welcome Packets for New Employees

For higher education HR administrators and supervisors, the Hirezon Onboarding / Contracts System provides the ability to quickly create customized new-hire welcome packets and contracts for employees, with or without benefits. Each packet can consist of one or more onboarding employment-related forms, including I-9 and W-4. HR administrators have wide flexibility in assigning user privileges to other staff in the organization.

24/7/365 Availability

Assigned users can access the system anytime from any Internet-connected computer.

Security

Hirezon’s Onboarding / Contracts System for Higher Education is compliant with industry-wide standards for login, email and overall security, and collects and maintains onboarding / contract form information using HTTPS/2048-bit encryption. Our data centers are SOC 1, SOC 2 and SOC 3 certified.

Metric Reports

The Onboarding / Contracts System has reporting capabilities for all users to manage the onboarding / contract cycle in terms of where employees are in the process.

Mobile Responsive Web Design (RWD)

Mobile friendly new hire portal with responsive web design (RWD) supports new hires and employees to complete the onboarding / contract forms and attach all supporting documents using their mobile devices.

Applicant Tracking System Integration

Seamlessly integrates with Interview Exchange Applicant Tracking System for Higher Education.

Online Routing

Configurable settings allow selective online routing of onboarding / contract forms, including granting access to individual forms based on specific user permissions (e.g., I-9 to HR, W-4 to payroll, etc.). The system also ensures that a complete online audit trail is maintained.

Legal Compliance

The system complies with all federal and state applicable laws and regulations.

Legal Compliance

The system complies with all federal and state applicable laws and regulations.

Archive/Records Retention

Tracks and archives information through all phases of the onboarding / contracts process. The institution has full control over the retention and destruction of historical higher education onboarding / contract forms.